One organized, role-visible home for every policy, form, financial report, and notice your community relies on.
Every board eventually loses track of a document - the insurance policy nobody can find when it matters, the by-laws only one person has a copy of, the financial report that only exists as an email attachment from three years ago. The Document Hub keeps everything in one place, categorized, with control over exactly which roles can see each file, and it never quietly loses history: every time a file is replaced, the previous version stays available.
Policies, forms, financial reports, insurance documents, and notices - organized by category so residents can actually find what they need.
Set exactly which roles (admin, homeowner, resident) can see each document - board-only financials stay board-only.
Every time a document is replaced, the previous version is kept and downloadable - nothing is silently overwritten.
Set a renewal due date on any document - like an insurance policy - and admins get an automatic email reminder as it approaches.
Document uploads, replacements, and visibility changes are all part of the same audit trail as the rest of the platform.
The document hub sits alongside one-click annual activity and financial report exports, so your record-keeping and your reporting stay consistent.
This is one of the areas most directly relevant to Jamaica's incoming Registration (Shared Community) Act - see the full breakdown on our compliance guide.