Keep every lot's maintenance and grass-cutting fees organized, visible, and easy to follow up on.
Chasing down who owes what is one of the most thankless jobs on any board. Secure Gates Access keeps a running, per-lot ledger of maintenance and grass-cutting fees, lets you import an existing spreadsheet of balances instead of retyping years of history, and surfaces delinquent lots automatically against a threshold your board actually agrees with - so the conversation with a homeowner starts from a number everyone trusts.
Maintenance and grass-cutting fees tracked per lot, per month, per year - with a full history for every property.
Initializing a new year of fees for every lot shows a real-time progress bar, so admins always know exactly where a big batch job stands.
Upload an existing spreadsheet of balances instead of entering them one by one - built for communities switching over from paper or Excel.
See at a glance which lots owe money, with a configurable threshold for what counts as delinquent.
Share a delinquency summary externally (e.g. with a board or management company) without exposing exact dollar amounts or requiring a full login.
A dedicated dashboard surfaces the numbers admins actually check regularly - visitor trends, balances, and activity at a glance.
Residents can upload proof of a payment they've already made, so admins can acknowledge it without waiting on a bank statement.
Optionally tie a lot's payment status to gate and visitor privileges, with a soft warning or hard block at check-in - admin override always available.
A dedicated ledger for reserve fund contributions and a multi-year maintenance plan, with funding-gap tracking.
Considering tying gate access to payment status? Read how that enforcement works in detail on our Gate & Visitor Management page, or see how this all maps to the Shared Community Act.