Keep every lot's maintenance and grass-cutting fees organized, visible, and easy to follow up on.
Chasing down who owes what is one of the most thankless jobs on any board. Secure Gates Access keeps a running, per-lot ledger of maintenance and grass-cutting fees, lets you import an existing spreadsheet of balances instead of retyping years of history, and surfaces delinquent lots automatically against a threshold your board actually agrees with - so the conversation with a homeowner starts from a number everyone trusts.
Maintenance and grass-cutting fees tracked per lot, per month, per year - with a full history for every property.
Initializing a new year of fees for every lot shows a real-time progress bar, so admins always know exactly where a big batch job stands.
Upload an existing spreadsheet of balances instead of entering them one by one - built for communities switching over from paper or Excel.
See at a glance which lots owe money, with a configurable threshold for what counts as delinquent.
Share a delinquency summary externally (e.g. with a board or management company) without exposing exact dollar amounts or requiring a full login.
A dedicated dashboard surfaces the numbers admins actually check regularly - visitor trends, balances, and activity at a glance.
Residents can upload proof of a payment they've already made, so admins can acknowledge it without waiting on a bank statement.
Optionally tie a lot's payment status to gate and visitor privileges, with a soft warning or hard block at check-in - admin override always available.
A dedicated ledger for reserve fund contributions and a multi-year maintenance plan, with funding-gap tracking.
Arrange an installment schedule for a homeowner working down arrears - while it's kept current, gate/visitor enforcement is automatically bypassed for that lot. Miss an installment and the bypass ends on its own.
A simple requisition log for board spending - any admin can submit a purchase order (vendor, amount, category), but a different admin has to approve it before it's on the books. Standalone from the reserve fund.
Considering tying gate access to payment status? Read how that enforcement works in detail on our Gate & Visitor Management page, or see how this all maps to the Shared Community Act. Not every delinquent lot needs the same response either - a payment plan lets a homeowner keep gate access while working down a balance in installments, instead of an all-or-nothing enforcement decision.